Facing the greatest risk of all
While many companies say that people are their greatest asset, KBR demonstrates its concern for employees with applications that mitigate the risks they face. For KBR employees, one of the greatest risks is travel. Not just getting to remote destinations but facing potentially hazardous situations once they get there. KBR is determined to mitigate these risks to employees as much as possible.
Traditionally, KBR employees were required to complete paper forms that recorded their itineraries before embarking on trips. But only about 70% of travelers completed their forms, which were then filed but not of much continuing use. That made it difficult for KBR to deliver customized guidance to employees, let alone analyze aggregate data on global travel. As risks rose around the world, KBR needed a better solution. It found that solution in a familiar source: Nintex Automation CE software it already used.
Lower cost, easier use, no custom code
KBR has about 600 active Nintex Workflows. Some are used companywide, others for specific business units or divisions; some enable greater sustainability, manage the routing and approval of engineering documents, support procurement, or facilitate bids in response to RFPs.
The company’s existing use of Nintex made it KBR’s tool of choice for its new Travel Management Plan. In a single submission via Nintex Forms, employees can provide details for multiple destinations in a single itinerary. Nintex Workflow checks the destinations against a continually updated database of global locations characterized by their risk level and launches an approval workflow for itineraries that include high-risk locales. Once managers approve a high-risk itinerary, the Travel Management Plan workflow provides the traveler with a personalized Safety, Health and Security Plan that includes emergency contact information in the various destinations, emergency medical information, and other country-specific details. The Travel Management Plan also ensures that travelers have the correct equipment and training to safely complete their job tasks.
Now, 99% of KBR’s Technology BU travelers submit travel requests and participate in the process through the Travel Management Plan, up from 70% who used the former, paper-based system. Also, 90% are now complying with the requirement to book their trips through KBR’s approved agency, a significant increase from before.
